User Management

Managing Users

User accounts in Waypoint are automatically created if your Learning Management System (LMS) is integrated.  If you are using Waypoint as a standalone then you will need to add user accounts manually.  Instructions for adding user accounts in bulk can be found under the Importing Users section below.  Once the user accounts are in Waypoint's system, you can edit their basic information (name, username, email, etc.) and assign Tasks which specify the Waypoint features enabled for each user.

From the start your institution will have four user types in Waypoint, each with their own specific tasks:

• Admin
• Staff
• Instructor / Faculty
• Student

Adding Users

1. Log into Waypoint.
2. Click on the Admin tab.
3. Under the Users page, click on the Add... button.
4. Input the user's information and assign a role.
   
   • The Remote ID field is only required if Waypoint is integrated with your LMS.  It will be automatically entered when a user comes to Waypoint from the LMS.  If you are using Waypoint as a standalone, leave this field blank.
5. Click Save when you are finished.

Editing Users

Editing user accounts in Waypoint will allow you to change basic information and adjust user roles.  To edit users:

1. Log into Waypoint.
2. Click on the Admin tab.
3. Locate the user whose account you wish to edit and highlight their name from the user list.
4. Click on the Edit... button.
5. Click Save when you are finished modifying the user account.

Tip:	If the list of user names is long, you can use the search bar located in the top right to filter your results.

Importing Users

If you are using Waypoint without a connection to an LMS, then you must use the import process to create user accounts.  This process can also be done to manually add users in bulk.

To do so is easy;

1. Log into Waypoint
2. Click on the Admin tab
3. Click on the Import button from the sub-menu
   
4. If you have not completed the roster template, click on Download Excel template
1. The template can also be downloaded here: http://www.waypointoutcomes.com/files/import_template.xls
5. Once you have completed the template and saved it as a CSV file, click on Browse to locate it on your computer
6. Click on the Import button
7. The next step is to add Assignments to the course(s)
1. Since there is no connection to an LMS, Assignments - which will collect student work - must be created within Waypoint
2. Enter an Assignment name and then click on the Add Assignment button
8. Click Done when complete

After Assignments have been added to Waypoint courses, they can be associated with rubrics.

1. Log into Waypoint
2. Click on the Engage tab
3. Select the course name from the left to load its Assignments
4. Click on the Link Rubrics button above the Assignments
5. Click on the Assignment name, located under the Assignment column
6. Add a rubric by clicking on the right-facing arrow button
1. The rubric's name will be added to the right side
7. Click on the Use Selected button to save
8. Click on the Back to Section button to return to your course list

User Roles

Each type of Waypoint user has a user role or specific collection of tasks/permissions.  These tasks control access to features in Waypoint and can be managed by the Admin.  Since the Admin controls the user roles for all user types, there is chance for creating dynamically unique user types outside of the four we provide.  Below is a list of the available tasks to assign to user roles and what features they enable:

• Administration Options – Grants the ability to access the Admin tab to manage users, installation settings, and the Comment Library.
• Design Rubrics – Grants the ability to create, modify, and manage rubrics.
• Perform Evaluations – Grants the ability to assess student work using rubrics and the document mark-up tool.
• Return Feedback – Grants the ability to submit feedback from Waypoint back into the LMS (Blackboard, eCollege, etc.) Gradebook or to the user directly via email.
• Submit Assignments – Grants the ability to submit work through Waypoint’s Dropbox.
• View All Outcomes – Grants the ability to run data reports under the Analyze tab.
• Edit Competencies – Grants the ability to create and manage learning outcomes.
• View Assignment Outcomes – Grants the ability to run basic reports on the Assignment level by using the Show Outcomes button from the Grade page.
• View the Community Tab - Grants the ability to see and use the Community Support Tab.

Adding User Roles

1. Log into Waypoint.
2. Click on the Admin tab.
3. Click on Roles.
4. Click on the Add button.
5. Give the new role a name and select the tasks that will be associated with it.
6. Click Save when you are finished.

Editing User Roles

1. Log into Waypoint.
2. Click on the Admin tab.
3. Click on Roles.
4. Locate the role which you wish to edit and highlight it's name from the role list.
5. Click on the Edit button.
6. Click Save when you are finished modifying the user role.